Terms of Trade

1. Scope & Application

These Terms of Trade ("Terms") govern all commercial transactions between HS Herbs ("Seller") and the purchasing party ("Buyer") for the export of herbs, spices, seeds, and related agricultural products. These Terms apply unless explicitly superseded by a written contract signed by both parties.

All transactions are conducted in accordance with the ICC Incoterms® 2020 rules and applicable Egyptian export regulations.

2. Quotations & Orders

• All quotations are valid for 15 calendar days from the date of issue unless otherwise stated
• Prices are subject to market fluctuations and may be revised upon order confirmation
• Orders are confirmed upon receipt of the Proforma Invoice signed by the Buyer and payment of the advance deposit
• Minimum Order Quantity (MOQ): 5 MT per product or 1 × 20ft FCL for mixed orders
• Product specifications, grades, and packaging must be agreed upon in writing before order confirmation

3. Payment Terms

Accepted Methods

• Telegraphic Transfer (T/T): 30% deposit upon order confirmation, 70% balance against copy of Bill of Lading
• Letter of Credit (L/C): Irrevocable L/C at sight, confirmed by a first-class international bank
• Documentary Collection (D/P): Documents against Payment through buyer's bank

Currency

All transactions are denominated in US Dollars (USD) unless otherwise agreed. Euro (EUR) pricing available upon request.

Late Payment

Late payments incur interest at 1.5% per month on the outstanding balance. The Seller reserves the right to suspend shipments pending full payment.

4. Shipping & Delivery

• Port of Loading: Alexandria, Egypt (default). Damietta or Port Said available upon request
• Production Lead Time: 7–14 business days from payment confirmation
• Container Options: 20ft FCL (18–22 MT), 40ft FCL (22–26 MT), 40ft HC (24–28 MT)
• Shipping dates are estimates; the Seller is not liable for delays caused by force majeure, port congestion, or shipping line schedule changes
• The Buyer shall be notified of vessel details, ETD, and ETA within 48 hours of shipment

5. Quality & Specifications

• All products conform to specifications agreed in the Sales Contract and/or Proforma Invoice
• Quality is guaranteed as per the Certificate of Analysis (CoA) issued by our accredited laboratory
• Products meet ISO 22000, HACCP, and FDA requirements
• Pre-shipment samples can be sent for buyer approval prior to loading
• Third-party inspection (SGS, Bureau Veritas, Intertek) available at buyer's cost

6. Packaging & Labeling

• Standard: PP woven bags or multi-wall paper bags (10kg, 12.5kg, 20kg, 25kg)
• Industrial: Big bags / FIBC (500kg–1MT)
• Custom: OEM/private label packaging — minimum 1 FCL per SKU
• All packages include: product name, net weight, lot number, production date, best-before date, origin, and handling instructions
• Labeling conforms to destination country requirements upon advance notification

7. Export Documentation

The Seller provides the following documents with each shipment:

• Commercial Invoice (3 originals + copies)
• Packing List
• Bill of Lading (B/L) — full set 3/3 originals
• Certificate of Origin (Chamber of Commerce)
• Phytosanitary Certificate
• Health Certificate
• Certificate of Analysis (CoA)
• Fumigation Certificate (where required)
• ISO, HACCP, FDA, and Halal certificates (copies)

Additional documents (e.g., Form A, EUR.1, legalization) available upon request at actual cost.

8. Claims & Disputes

• Claims must be submitted in writing within 14 calendar days of goods arrival at destination
• Claims must be supported by photographic evidence, third-party inspection reports, and/or independent laboratory analysis
• The Seller shall respond to claims within 7 business days
• Resolution options include: replacement shipment, credit note, price adjustment, or mutual agreement
• Claims do not entitle the Buyer to withhold payment for undisputed amounts

Governing Law & Arbitration

These Terms are governed by Egyptian law. Any disputes shall be resolved by arbitration under the rules of the Cairo Regional Centre for International Commercial Arbitration (CRCICA). The language of arbitration shall be English.

9. Force Majeure

Neither party shall be liable for failure or delay in performance due to circumstances beyond reasonable control, including but not limited to: natural disasters, war, civil unrest, government actions, epidemics, port closures, strikes, or trade embargoes. The affected party must notify the other within 5 business days and provide reasonable evidence of the force majeure event.

10. Confidentiality

Both parties agree to keep all commercial terms, pricing, specifications, and trade information confidential. Neither party shall disclose such information to third parties without prior written consent, except as required by law or regulation.

11. Amendments

These Terms may be amended by HS Herbs from time to time. The most current version is always available on this page. Amendments do not apply to orders already confirmed under previous terms.

12. Contact for Trade Inquiries